Research Administrator

Key Responsibilities:

• As a trusted member of the Research Division, you will provide comprehensive administrative and operational support, including:
• Managing purchase requisitions (including PO dispatch, vendor invoicing, and reconciliation with expenditures) using Ariba.
• Supporting new hire onboarding (desk setup, access coordination, orientation prep).
• Coordinating internal events and meetings across departments.
• Assisting travel planning, itineraries and othe support for the Division VP.
• Maintaining organized records for technical reports, publications, and confidential documents.
• Preparing and submitting monthly accruals and expense tracking reports.
• Keeping evacuation and safety lists current for assigned division areas.
• Liaising across company departments to collect information, resolve issues, and streamline processes.
• Managing office supply inventory and budget; recommending purchases as needed.
• Distributing incoming mail and handling other day-to-day office operations.

Requirements:

Qualifications:

• Bachelor’s degree (BS/BA) required.
• On-site work presence is essential.
• Proficiency in Ariba Purchase Order systems.
• Strong customer service orientation and organizational skills.
• Advanced proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint, SharePoint).
• Basic understanding of budget vs. actual financial tracking.
• Ability to manage multiple priorities with accuracy and poise in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills.
• Japanese language proficiency is highly desirable.
• Experience with PeopleSoft is a plus