Project Coordinator – IT Projects

Job Description

**Job Title:** Project Coordinator – IT Projects
**Location:** Hyderabad, Telangana (5 Days in Office)
**Company:** Rapid Consulting Services (Rapidcons.com)
**Industry:** IT Services & Solutions
**Experience Required:** 3-5 years
**Certification Required:** PMP, CAPM, or equivalent project management certification

**About Rapid Consulting Services (Rapidcons.com):**
At Rapid Consulting Services (Rapidcons.com), we specialize in delivering innovative IT solutions that drive business transformation for our clients. Our commitment to quality, client satisfaction, and operational excellence makes us a trusted partner for organizations across industries. We are currently seeking a **Project Coordinator** to join our Hyderabad office. This role will be crucial in managing client-facing projects, coordinating internal teams, and ensuring that projects are delivered on time and within scope. This is a **5-days-a-week in-office role**, and we are looking for someone with the right skills and certifications to make an immediate impact.

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### **Role Overview:**

As a **Project Coordinator** at Rapid Consulting Services, you will be responsible for managing the coordination of client projects, generating weekly status reports, and ensuring smooth communication between internal teams and clients. Your role will focus on maintaining project timelines, preventing escalations, and ensuring overall project success. This role requires the ability to work efficiently in a dynamic environment, and the candidate must be **certified** in project management (PMP, CAPM, or equivalent). The position is based in our **Hyderabad office**, requiring a commitment to **5 days in-office work**.

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### **Key Responsibilities:**

- **Project Coordination:**
Serve as the main point of contact for project teams and clients, ensuring seamless communication and collaboration. Manage project schedules, deadlines, and deliverables to keep everything on track.

- **Weekly Status Reports:**
Prepare and share comprehensive weekly status reports that include project progress, risks, dependencies, and milestones. Communicate updates to clients and internal stakeholders to ensure everyone is aligned.

- **Client Relationship Management:**
Build and maintain strong relationships with clients, addressing concerns and ensuring that project objectives are met. Prevent potential issues by proactively managing expectations and communicating effectively.

- **Escalation Management:**
Identify and address risks early to prevent escalations. Work with internal teams to resolve issues quickly and efficiently, ensuring client satisfaction.

- **Timeline & Milestone Management:**
Ensure that project milestones are met within the agreed-upon timelines. Coordinate meetings, track progress, and maintain accountability across teams.

- **Documentation & Tracking:**
Keep detailed records of project activities, timelines, action items, and deliverables. Utilize project management tools (e.g., Jira, Asana, Trello) to track and report on project progress.

- **Continuous Process Improvement:**
Identify opportunities to streamline processes and improve overall project coordination, efficiency, and collaboration.

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### **Qualifications:**

- **Experience:**
3-5 years of experience in project coordination or project management, ideally within the IT services or software development space.

- **Certification:**
**PMP (Project Management Professional), CAPM (Certified Associate in Project Management), or equivalent certification** is **mandatory**. This certification ensures you have a solid understanding of project management principles and practices.

- **Strong Communication Skills:**
Excellent verbal and written communication skills, with the ability to interact effectively with technical teams, clients, and stakeholders.

- **Organizational Skills:**
Exceptional ability to manage multiple projects simultaneously, ensuring deadlines and client expectations are met without compromise.

- **Client-Focused:**
Demonstrated ability to build strong client relationships, manage expectations, and resolve issues before they escalate into major concerns.

- **Technical Understanding:**
Basic understanding of software development processes, Agile methodologies, and familiarity with project management tools (e.g., Jira, Trello, MS Project) is an advantage.

- **Problem-Solving:**
Strong analytical and problem-solving skills to proactively address challenges and prevent delays.

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### **Desired Traits:**

- **Proactive & Detail-Oriented:** Ability to identify potential risks early and resolve them before they impact the project or client relationships.

- **Team Player:** A collaborative mindset with the ability to work effectively with cross-functional teams.

- **Adaptability:** Flexibility to manage shifting priorities and respond to changing client needs in a fast-paced environment.

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