Project Administrator

• The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring
• Seamless communication and coordination between client, the General Contractor, and the Engineer of Record.

Key Responsibilities:

1. Document Control and File Management (Highest Priority)

• Maintain the project document control system using Microsoft Teams and SharePoint.
• Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents.
• Perform regular quality checks to verify documentation is current and accurately filed.
• Coordinate with team members to ensure consistent and effective document placement and access.

1. Project Coordination and Management

• Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more.
• Route documents to appropriate project team members as needed.
• Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs.
• Upload final documents to SharePoint and manage tracking tools for project deliverables.
• Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies.
• Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team members.

1. Proficiency with Microsoft Office Tools

• Demonstrate advanced knowledge of Microsoft Excel, Microsoft
• Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation.
• Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.
• Meetings and Action Items Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited.
• Record detailed meeting minutes and track action items in Microsoft Planner.
• Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders.
• Maintain a Meeting Register, logging contractor and vendor meeting minutes in Share

Job Qualification:

• Education - Associate's Degree Required
• Bachelor's Degree in Business Administration, Project Management, Construction Management, or a related field (preferred)
• MUT have strong document control/file management and Construction experience, MS Project
• Strong background in construction or subcontract management
• Proficiency with Microsoft Office Tools, and exceptional organizational and communication skills