FACILITIES COORDINATOR

• Manages incoming requests for facilities and maintenance services and responds to requests on a priority basis.  Handles general oversight of the Facilities Desk Operations.
• Serves as primary contact to outside vendors for equipment and maintenance related issues. Directs the activities of vendors and/or contractors engaged in maintaining and repairing systems.  Contacts appropriate personnel when emergency maintenance is required.
• Administers security and building access for employees and contractors.
• Coordinates all employee and departmental inter-office moves, including furniture, files, telephone and computer equipment.  Coordinates with appropriate personnel regarding construction build-outs.
• Supports the preparation of leasehold and rent charges.
• Coordinates with Property Management personnel on various company-wide programs, including Fire Warden/Drills and disaster recovery/response efforts.
• Contributes to the development of preliminary budgets and evaluates monthly expenditures.
• Processes invoices and forwards to manager for approval and accounting for payment.  Handles other related accounting duties.
• Develops, implements and maintains departmental record keeping, filing systems, and information on the Intranet.
• Handles special projects as assigned by management.
• Performs daily commissioning site inspections
• Performs monthly building inspections
• Interfaces with cross-functional partners and client on daily basis

Experience: 

• Two or more years in an administrative support role in a professional office environment
• Supervisory experience is strongly preferred

Education: 

• High school diploma or equivalent from an accredited institution

Skills: 

• Interpersonal skills necessary to effectively communicate with a variety of individuals, including outside vendors
• Must demonstrate understanding of Corporate Services’ technical equipment/platforms, facilities guidelines/procedures, and business administration
• Must have the ability to appropriately handle sensitive or confidential information 
• Must be able to prioritize work, meet deadlines and concentrate on detail in a fast-paced work environment
• Intermediate knowledge of MS Office
• The ability to cooperate in a team environment is critical

Physical abilities/Working Conditions:

• Normal office environment; occasional exposure to outside environment (exterior building inspections)
• The ability to lift, carry and push weight up to 25 pounds, and ability to walk stairwells is required
• Frequent sitting, standing and walking is also required
• Typically will sit at workstation sixty percent of the work time