Executive Assistant

Key Responsibilities

• Provide daily administrative support to the CMO and Marketing Leadership Team, including scheduling, calendar management, travel coordination, and expense processing.
• Manage complex, high-volume travel arrangements, including flight, car service, and hotel bookings, and develop detailed business itineraries requiring independent research and decision-making.
• Prepare accurate and timely expense reports in alignment with company policies.
• Draft and edit correspondence, reports, and presentations (including town halls, business updates, and leadership communications).
• Coordinate logistics and materials for internal and external meetings, events, and special projects.
• Handle inquiries and requests, exercising sound judgment and follow-up with appropriate research and communication.
• Collaborate with cross-functional partners to ensure seamless support of marketing priorities and executive initiatives.
• Maintain confidentiality while handling sensitive information with discretion and professionalism.
• Demonstrate flexibility and adaptability in support of the dynamic nature of the business and varying leadership working styles.
• Serve as a strong representative of the CMO’s office to executives, staff, visitors, and key partners.
• Provide backup support to the CMO’s Executive Assistant as needed.

Qualifications

• Proven experience supporting senior leaders or executives in a dynamic, fast-paced environment.
• Strong organizational skills with the ability to prioritize, manage multiple deadlines, and maintain attention to detail.
• Excellent written and verbal communication skills, with experience drafting professional correspondence and executive-level presentations.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word); familiarity with collaboration tools (Teams, SharePoint, etc.) preferred.
• Strong problem-solving skills and the ability to exercise independent judgment.
• High level of professionalism, discretion, and integrity when handling confidential information.
• Demonstrated ability to build relationships, collaborate across teams, and represent executive leadership effectively.
• Flexibility and adaptability to changing priorities and business needs